Office Administrator
Company: Mobility Works
Location: Fort Myers
Posted on: April 22, 2024
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Job Description:
MobilityWorks caters to the needs of individuals with
disabilities by offering wheelchair-accessible minivans, full-size
vans equipped with lifts, and commercial fleet vehicles. Our
primary goal is to empower wheelchair users, granting them the
mobility, autonomy, and personal freedom they desire. Continue
reading to explore how you can become part of our dedicated team
championing this mission! MobilityWorks is actively searching for a
dynamic and enthusiastic Sales Administrator. We emphasize a
healthy work-life balance, maintaining regular business hours that
allow you to enjoy quality time with your family or pursue your
passions. At MobilityWorks, we firmly believe that every team
member plays a crucial role in our mission, and we highly value the
skills, dedication, and contributions of each member. The Sales
Administrator's role involves providing support to all departments
within the store, encompassing sales, marketing, service, and
rentals. It requires a comprehensive understanding of all aspects
of our business and the capacity to act as the primary backup for
any department when necessary. Your Responsibilities: Assist the
Sales and Service teams by handling necessary documentation.
Prepare documentation for vehicle deliveries, including state
DMV-required paperwork for titling and registration. Photograph all
vehicles and upload the images to SalesForce. Maintain inventory
records for both new and used vehicles. Aid in the follow-up of
customer service Repair Orders (ROs), including payment and Work in
Progress (WIP). Support the General Manager in dealership
forecasting and budgeting. Manage the title process and report
title status using MobilityForce. Process vehicle and warranty
registrations. Responding to BDC leads promptly, distributing them
to the sales team as needed and providing backup sales support if
necessary. Be available for BDC Sales calls/appointments during
evenings and weekends as required. Submit applications for
manufacturer incentives and rebates on behalf of the sales team.
Obtain finance paperwork and complete RSA and ESC contracts as
appropriate. Handle Accounts Receivable duties, including daily
deposits for all departments, account reconciliation, collection
calls as necessary, and submission of required paperwork to state
and federal accounts for payment. Manage monthly petty cash
reconciliation, credit card statements, gas log statements, expense
reports, and check requests as needed. Foster and maintain
relationships with vendors, customers, and suppliers. Be willing to
travel to represent the company at trade shows, store openings, and
vendor training events as needed (which may include weekends).
Oversee the vehicle rental department, including scheduling
rentals, training rental clients in the use of adaptive equipment,
preparing contracts, invoicing, and handling all related paperwork
monthly. Possess in-depth knowledge of all products and services
offered by the company to assist customers when the General Manager
or Certified Sales Consultant is unavailable. Adhere to all company
policies and procedures, as well as comply with OSHA, safety
regulations, and state-mandated regulations. Qualifications: High
school diploma or GED required; Bachelor's degree preferred. Five
years of office management experience. Strong ability to work
independently and manage multiple tasks efficiently. Exceptional
organizational and leadership skills. Excellent verbal, written,
and interpersonal communication skills. Proven experience working
independently with minimal supervision. What We Offer: A favorable
work-life balance with regular hours from 8 AM to 5 PM, Monday
through Friday (no late nights or weekends). Competitive salary
with bonus opportunities. Medical, dental, and vision insurance
plans. Flexible spending accounts. Eight paid holidays, personal
time off, and social responsibility time. Employer-paid benefits,
including tuition reimbursement, an employee assistance program,
life and disability insurance. 401(k) retirement plan. A rewarding
experience in a team-oriented environment. Military veterans are
strongly encouraged to apply, and we embrace diversity, encouraging
individuals from all backgrounds to be part of our organization.
Please note that candidates must successfully pass a criminal and
motor vehicle background check. Employment Type: Full Time
Keywords: Mobility Works, Lehigh Acres , Office Administrator, Administration, Clerical , Fort Myers, Florida
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